Position Summary:

Al-Hadeel Al-Hasan Law Firm is seeking a proactive and well-organized HR & Administrative Assistant to join our team. This role is essential in supporting daily operations across documentation, HR coordination, and office administration. The ideal candidate will be detail-oriented, dependable, and capable of multitasking in a fast-paced legal office environment.

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Key Responsibilities:

1. Document & Record Management

• Manage inbound and outbound correspondence, ensuring proper filing (both hard and soft copies).

• Digitize and scan official documents for secure archiving and internal circulation.

• Update and maintain the firm’s document archive system, ensuring ease of retrieval and confidentiality.

• Organize, label, and file client contracts, case files, HR records, and internal memos.

• Document and prepare minutes of meetings (MoM) in a timely and accurate manner, and circulate them to relevant stakeholders.

2. Office Administration & Support

• Maintain and coordinate schedules and calendars for partners and key personnel.

• Track and follow up on appointments, meetings, and internal deadlines.

• Handle office supply purchases, inventory checks, and vendor coordination.

• Oversee meeting room setup, hospitality arrangements, and logistics for internal or client meetings.

• Greet and assist visitors and ensure a professional front-office experience.

3. HR Support Functions

• Assist in recruitment coordination (posting vacancies, scheduling interviews, communicating with candidates).

• Prepare and maintain employee files and documentation (contracts, attendance, leaves).

• Assist in onboarding new staff, including preparing welcome kits, system access, and HR orientations.

• Support in tracking employee timesheets, leave balances, and HR forms.

• Ensure confidentiality in handling employee data and internal policies.

4. Internal Communication & Coordination

• Serve as a liaison between departments for smooth workflow and information sharing.

• Follow up with staff on outstanding administrative and HR requests.

• Prepare and circulate internal communications, memos, and updates when required.

• Assist in organizing firm events, staff training, and workshops.

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Qualifications & Requirements:

• Female candidate based in Baghdad, preferably near Al-Mansour area.

• Bachelor’s degree in Human Resources, Business Administration, or a related field.

• 1–2 years of relevant experience in administrative or HR support roles.

• Excellent command of Microsoft Office Suite (Word, PowerPoint, Outlook).

• Strong verbal and written communication skills in Arabic and English is required.

• Ability to prioritize tasks, meet deadlines, and maintain accuracy under pressure.

• High level of discretion, especially in handling sensitive HR or client information.

• Professional appearance and attitude, with a strong sense of accountability.

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What We Offer:

• Dynamic work environment within a leading law firm.

• Exposure to both legal and corporate administrative functions.

• Opportunities for skill development and career progression.

• A collaborative, respectful, and high-performing team culture.

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Working Hours:

• Sunday – Thursday (08:00 a.m – 04:00 p.m)

📩 Interested candidates can submit their CV to: [email protected]

More Information

Address Almansour
How to apply Interested candidates can send their CV to: [email protected]
Job Reference HR & Admin Assistant

Alhadeel Alhasan Law Firm

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