Job Summary
The Document Controller ensures that the organization’s documents, contracts, correspondence letters, agreements, commercial documents, samples, method statements are properly received and accurately recorded in a worthy manner, which will be distributed internally/externally as per the approved distribution matrix to concerned departments, disciplines, stakeholders, etc. The role leads in adopting the Company’s quality policy and procedures throughout service with the Company by keeping aware of basic ISO standards, which helps to maintain and follow a consistent methodology in projects.
Job Responsibilities 1
- Maintain an organized and efficient document control system, including both electronic and physical filing systems.
- Receive, log, and distribute incoming documents to relevant departments or personnel promptly.
- Ensure that all documents are properly labeled, classified, and stored according to established procedures and standards.
- Monitor document revisions and updates, ensuring that the latest versions are readily available to authorized users.
- Assist in the creation, formatting, and editing of documents as needed, including ensuring compliance with document templates and standards.
- Facilitate document review and approval processes, tracking progress, and ensuring that deadlines are met.
- Perform regular audits and quality checks on document management processes to maintain accuracy and integrity.
- Provide training and support for staff members on document control procedures and systems.
- Generate reports and metrics related to document control activities, such as document status, distribution, and access logs.
- Maintain confidentiality and security of sensitive documents and information, adhering to privacy regulations and Company policies.
Job Knowledge & Skills
- Knowledge of ISO documentation standards.
- Knowledge in the use of spreadsheets, databases, word processing, and selected job-specific software.
- Knowledge of records management principles and procedures, including record keeping and filing principles and practices.
- Good working knowledge of English, both written and verbal
- ERP knowledge, preferably SAP functional skills, is a requirement to be in this role.
Job Experience
Minimum 3 years working experience, 2 years relevant working experience, 2 years (s) GCC is a plus.
Competency
Collaboration
Accountability
Resilience
Quality
Leadership
Database Knowledge L1
Recordkeeping and Logs L1
Customer Document Analysis L1
Data Archiving L1
Records Management L1
Education
Bachelor’s Degree in Business Administration or any related field.
More Information
- Address Iraq - Baghdad
- How to apply To apply, please send your CV to the email address: [email protected]
