Why AUIB?
Diversity and Inclusivity: At AUIB, we champion diversity and inclusivity in every aspect of campus life. Our vibrant community is a tapestry of cultures, ideas, and dreams, ensuring a welcoming environment for everyone through fair and equal policies.
Competitive Benefits: AUIB offers competitive salaries, comprehensive health plans, and generous leave policies, ensuring the well-being and satisfaction of our staff.
Professional Development: With numerous opportunities for career progression and professional development, AUIB is the ideal place to enhance your skills and advance your career.
A Thriving Community: Our expatriate faculty and staff enjoy comfortable on-campus accommodations, and a vibrant campus equipped with state-of-the-art facilities, including an expansive library, modern classrooms, and recreational amenities.
A Legacy of Excellence: Situated in Baghdad, AUIB is dedicated to reviving the city’s historic legacy of learning and culture. Joining AUIB means being part of a prestigious project envisioned by prominent figures in business, government, and education.
Job Description
Position Summary
AUIB is seeking a dynamic and experienced Executive Assistant to drive its mission of advancing excellence in higher education through innovation, global engagement, and student-centered leadership. In this pivotal role, the Executive Assistant will provide high-level administrative support to senior leadership, manage complex scheduling and communications, coordinate cross-functional initiatives, and ensure the smooth operation of daily executive functions. If you’re an innovative leader with a passion for supporting institutional success and thrive in a fast-paced, mission-driven environment, this role is for you. Whether you’re actively seeking a new challenge or passively considering your next step, AUIB offers an exciting opportunity to make a lasting impact.
Key Responsibilities
• Manage complex scheduling, calendars, and travel logistics for senior leadership
• Design and maintain dynamic Excel spreadsheets, dashboards, and
automated reports
• Develop and implement macros and small-scale scripts to automate routine tasks
• Draft, edit, and format documents, emails, reports, and presentations
• Serve as the liaison between the executive office and internal/external stakeholders
• Coordinate high-level meetings, take minutes, and manage follow-up actions
• Handle confidential information and maintain organized digital �filing
systems
• Provide technical support for office systems, Teams meetings, and data
tools
Ideal Candidate Profile
1. Excellent Communication Skills – Able to write and speak clearly
and professionally.
2. Strong Organizational Skills – Can manage schedules, �iles, and multiple tasks efficiently.
3. Discretion and Confidentiality – Trusted to handle sensitive information with care.
4. Proactive and Solution-Oriented – Takes initiative and solves problems independently.
5. Expert in Microsoft Excel, including pivot tables, formulas, charts, and VBA macros
6. Highly proficient in Microsoft Office Suite and digital collaboration
platforms
7. Excellent written and verbal communication skills in English
Education and Experience
• Required Education: Bachelor’s degree in Engineering or Business
Administration or any related �ield
• Years of Relevant Experience: 3+
• Specific Skills or Expertise: Professional Individual
• Additional Certification: Certificate in
• Personal Attributes: Professionalism and Reliability
Application Requirements:
To be considered for any role at the American University of Iraq—Baghdad (AUIB), applicants are required to submit the following documents:
- Cover letter: Detail how your skills and experience align with the specific requirements of the position you are applying for.
- Resume/Curriculum Vitae: Provide an up-to-date resume or CV.
- Identification: A valid national ID or passport is required for the application process.
Please note that applications missing any of these components will not be considered.
Candidates Shortlisted for an Interview:
If you are shortlisted for an interview, you will need to provide additional documentation:
- Educational transcripts and certifications must be translated into English.
- References: Provide contact details for three references who have either worked with you or supervised your work.
