Job Description
Position Summary
AUIB is seeking a dynamic and experienced Administrative Assistant to drive its mission of ensuring efficient office operations and provide support to the Dean, faculty, and staff. In this pivotal role, the Administrative Assistant] will Administrative Support, Communication, Record Management, and Academic support, and event coordination. If you’re an innovative leader with a passion for maintaining smooth day-to-day operations in an academic environment This role is for you. Whether you’re actively seeking a new challenge or passively considering your next step, AUIB offers an exciting opportunity to make a lasting impact.
Key Responsibilities
- Areas of Accountabilities: Manage daily office operations for the College of Business.
- Schedule and coordinate meetings, appointments, and events for the Dean and faculty.
- Administrative Support: - Maintain office supplies and equipment.
- Draft, format, and distribute internal communications, reports, and memos.
- Serve as a point of contact for inquiries from students, faculty, and external visitors.
- Communication
- Maintain effective communication with other departments and college offices.
- Record Management - Organize and maintain digital and physical files, records, and databases.
- Assist in collecting and preparing documentation for reports and audits.
- Academic Support - Assist faculty with class scheduling, course documentation, and exam coordination.
- Support students with academic forms, referrals, and general inquiries.
- Event Coordination - Support planning and execution of college events, guest lectures, and student activities.
Ideal Candidate Profile
- Excellent verbal and written communication skills
- Strong organizational and time-management abilities
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Attention to detail and problem-solving skills
- Ability to work independently and as part of a team
Education and Experience
- Bachelor’s degree in Business Administration, Office Management, or a related field is required.
(An equivalent combination of education and relevant experience may be considered.)
At least 2 years of relevant administrative or office experience, preferably in an academic or professional office environment.
- Familiarity with academic environments and student-centered service is preferred
About Us
Why AUIB?
Diversity and Inclusivity: At AUIB, we champion diversity and inclusivity in every aspect of campus life. Our vibrant community is a tapestry of cultures, ideas, and dreams, ensuring a welcoming environment for everyone through fair and equal policies.
Competitive Benefits: AUIB offers competitive salaries, comprehensive health plans, and generous leave policies, ensuring the well-being and satisfaction of our staff.
Professional Development: With numerous opportunities for career progression and professional development, AUIB is the ideal place to enhance your skills and advance your career.
A Thriving Community: Our expatriate faculty and staff enjoy comfortable on-campus accommodations, and a vibrant campus equipped with state-of-the-art facilities, including an expansive library, modern classrooms, and recreational amenities.
A Legacy of Excellence: Situated in Baghdad, AUIB is dedicated to reviving the city’s historic legacy of learning and culture. Joining AUIB means being part of a prestigious project envisioned by prominent figures in business, government, and education.
About The Team
Application Requirements:
To be considered for any role at the American University of Iraq—Baghdad (AUIB), applicants are required to submit the following documents:
- Cover letter: Detail how your skills and experience align with the specific requirements of the position you are applying for.
- Resume/Curriculum Vitae: Provide an up-to-date resume or CV.
- Identification: A valid national ID or passport is required for the application process.
Please note that applications missing any of these components will not be considered.
Candidates Shortlisted for an Interview:
If you are shortlisted for an interview, you will need to provide additional documentation:
- Educational transcripts and certifications must be translated into English.
- References: Provide contact details for three references who have either worked with you or supervised your work.
