Job Description
Position Summary:
The College of Law at the American University of Iraq–Baghdad (AUIB) is seeking a qualified Administrative Assistant to support the Dean’s Office in its academic and administrative operations. The role requires strong organizational, communication, and multitasking skills, with the ability to operate effectively under pressure. The successful candidate will play a key role in liaising with faculty, students, and external partners, while providing essential support in document preparation, scheduling, and strategic initiatives.
Key Responsibilities:
- Oversee day-to-day administrative operations including scheduling, correspondence, filing, document preparation, and report generation.
- Coordinate and review draft Memoranda of Understanding (MOUs) and partnership agreements with government, international organizations, and private sector entities.
- Manage student schedules and timetables, ensuring accuracy and alignment with academic requirements.
- Support the Dean and faculty by preparing and maintaining documents for meetings, agreements, and policy discussions.
- Attend meetings with the Dean, prepare detailed minutes, and ensure timely follow-up on action items.
- Provide research, drafting, and follow-up support on confidential and strategic initiatives, handling all matters with discretion.
- Act as a liaison between the Dean’s Office and internal/external stakeholders.
- Prepare reports, presentations, and briefing materials to support academic and administrative initiatives.
- Support in organizing academic events, workshops, and conferences.
Qualifications & Competencies
- Bachelor’s degree in law, Business Administration, Public Administration, or a related field (legal/academic administrative background preferred).
- Proven administrative or executive assistant experience, preferably in higher education or legal contexts.
- Excellent organizational and time-management skills, with the ability to multitask and meet strict deadlines.
- Strong communication skills in both English and Arabic (written and verbal), with high attention to detail.
- Demonstrated ability to draft, review, and edit official documents, agreements, and reports.
- Experience in collaborating with government authorities, international organizations, and private sector partners.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and digital collaboration platforms (Teams, SharePoint, Google Workspace).
- Ability to handle sensitive and confidential matters with discretion.
- Strong interpersonal skills and a professional demeanor.
- Flexibility and willingness to support the Dean and the College in achieving strategic objectives.
About Us
Why AUIB?
Diversity and Inclusivity: At AUIB, we champion diversity and inclusivity in every aspect of campus life. Our vibrant community is a tapestry of cultures, ideas, and dreams, ensuring a welcoming environment for everyone through fair and equal policies.
Competitive Benefits: AUIB offers competitive salaries, comprehensive health plans, and generous leave policies, ensuring the well-being and satisfaction of our staff.
Professional Development: With numerous opportunities for career progression and professional development, AUIB is the ideal place to enhance your skills and advance your career.
A Thriving Community: Our expatriate faculty and staff enjoy comfortable on-campus accommodations, and a vibrant campus equipped with state-of-the-art facilities, including an expansive library, modern classrooms, and recreational amenities.
A Legacy of Excellence: Situated in Baghdad, AUIB is dedicated to reviving the city’s historic legacy of learning and culture. Joining AUIB means being part of a prestigious project envisioned by prominent figures in business, government, and education.
About The Team
Application Requirements:
To be considered for any role at the American University of Iraq—Baghdad (AUIB), applicants are required to submit the following documents:
- Cover letter: Detail how your skills and experience align with the specific requirements of the position you are applying for.
- Resume/Curriculum Vitae: Provide an up-to-date resume or CV.
- Identification: A valid national ID or passport is required for the application process.
Please note that applications missing any of these components will not be considered.
Candidates Shortlisted for an Interview:
If you are shortlisted for an interview, you will need to provide additional documentation:
- Educational transcripts and certifications must be translated into English.
- References: Provide contact details for three references who have either worked with you or supervised your work.
