Cihan Auto-Trading Company is looking for a bright and aspiring Candidate for the following vacancy:
Position: Document Controller
Hours: 8 Working Hours- 6 Days per week (Sat-Thu)
Location: Erbil, Kurdistan Region- Iraq
Duties and responsibilities:
- Establish and maintain document control procedures, including document filing, tracking, and archiving.
- Review and verify documents for accuracy, completeness, and compliance with company and ISO standards before distribution.
- Manage document versions and revisions, ensuring that the latest versions are available and obsolete documents are appropriately archived.
- Ensure documentation is securely shared with the organization using approved systems and procedures.
- Organize, file, and archive digital and physical documents to ensure easy retrieval and compliance.
- Facilitate document retrieval requests from different departments or individuals within the organization.
- Collaborate with relevant departments to establish standardized documentation processes.
- Ensure documents meet quality standards and regulatory requirements before distribution or archival.
- Organize and maintain a centralized document repository.
- Provide training to staff on document management procedures and assist in resolving document-related queries.
- Assist in document audits, ensuring all necessary documents are available and properly maintained.
- Utilize document management software proficiently, and stay current with advancements in document management technology.
- Conduct regular audits to verify compliance and identify areas for improvement.
- Collaborate with various departments to ensure document control processes align with organizational needs.
- Foster a culture where employees understand the value of good document control.
- Continuously improve document control processes and systems for efficiency.
Education, Job Requirements & Skills:
- Bachelor’s degree in Business Administration, Information Management, Engineering or a related field.
- 6+ years of experience in document control or records management.
- Proficiency in using document management software or systems.
- Strong attention to detail and accuracy in document review and management.
- Familiarity with Industry standards and regulations (ISO 9001).
- Excellent organizational and time-management abilities to handle multiple documents and tasks effectively.
- Ability to analyze documents for compliance and identify discrepancies or errors.
- Excellent verbal and written communication skills to interact with various stakeholders.
- Familiarity with regulatory requirements and standards related to document control.
- Very good English language (written & spoken).
- Proficiency in Microsoft Office Suite and document formatting standards.
More Information
- How to apply Interested applicants can submit their most recent CV to [email protected] and mention in the subject line: [Document Controller/Erbil/31-09-25] . Only short-listed candidates will be contacted. Application deadline: 30/09/2025.
