Job Title: Junior Admin Specialist
Location: Lexus - Erbil
About the Job:
The Junior Admin Specialist is responsible for providing administrative support to ensure smooth daily operations. The role involves handling communications, scheduling, facility supervision, inventory management, and coordination of administrative activities while maintaining organized records and supporting the team in achieving operational efficiency.
Main Responsibilities and Duties:
• Ensure proper implementation of the company’s administrative policies and procedures.
• Answer and direct phone calls professionally.
• Respond to emails and other communications promptly.
• Schedule appointments and maintain calendars.
• Supervise facility maintenance and ensure proper upkeep.
• Order and manage office supplies and maintain inventory levels.
• Maintain accurate records of administrative inventory, including stationery, office supplies, and consumables.
• Assist in planning and organizing company events, meetings, and conferences.
• Provide general administrative support to the team.
• Perform data entry and maintain accurate records.
• Follow up on daily administrative activities, including security, safety, housekeeping, facilities, mailroom, archiving, and travel arrangements.
• Improve administrative workflows and support cost-efficiency initiatives.
• Maintain continuity of operations by documenting processes and reporting irregularities.
• Organize and coordinate company drivers to support operational needs.
• Perform any other duties assigned by the direct supervisor.
Qualifications:
• Bachelor’s degree in Business Administration or a related field.
• Minimum 2 years of experience in a similar role.
• Fluency in Kurdish, Arabic, and English is required.
• Strong organizational and multitasking skills
• Good communication and interpersonal skills
• Ability to work under pressure and meet deadlines
• Proficiency in Microsoft Office
