Job Title: Admin
Department: HR & Administrations
Company: Al-Safi Group
Location: Al Safi Group HQ – Baghdad, Al -Maamoun near the Green Apple
Working Hours : 8:00 AM - 4:30 PM .
Responsibilities :
Security Staff Management:
- Full supervision of security personnel at HQ and branches.
- Organizing daily and weekly shift schedules.
- Evaluating performance and ensuring compliance with security procedures.
- Monitoring and maintaining surveillance systems (CCTV) regularly.
Supervision of Cleaning Teams:
- Organizing work schedules for cleaning teams to ensure full coverage.
- Regularly inspecting cleanliness standards at HQ and branches.
- Coordinating with external cleaning service providers when needed.
Stationery & Hospitality Supplies Management:
- Providing office supplies for all departments and branches as requested.
- Securing daily hospitality needs (tea, coffee, water, etc.).
- Managing inventory, purchases, invoices, and suppliers.
Vehicle Tracking System (GPS) Management:
- Monitoring company vehicle movements via the approved tracking system.
- Preparing periodic reports on usage, routes, and fuel consumption.
- Coordinating with departments to ensure optimal vehicle use.
Vehicle Maintenance & Documentation:
- Scheduling regular and emergency maintenance.
- Managing vehicle documentation (insurance, annual registration, inspections, etc.).
- Following up on violations or accidents when they occur.
Occupational Safety & Health (HSE):
- Applying general safety standards across the company and branches.
- Training employees on evacuation plans and emergency procedures.
- Coordinating with relevant authorities regarding fire extinguishers and alarm systems.
Branch Infrastructure Maintenance & Renovation:
- Overseeing civil maintenance works or modifications (painting, electrical, carpentry, etc.).
- Coordinating with contractors or technicians as needed.
- Preparing technical condition reports for buildings and equipment.
Periodic Administrative Reporting:
- Submitting weekly and monthly reports to management on departmental activities.
- Documenting work, needs, issues, and proposed solutions.
Qualifications
- Bachelor's degree or diploma in Management, Engineering, or a related field.
- 3–5 years of experience in Administration & facilities management or administrative affairs.
- Good knowledge of security systems, CCTV, and vehicle tracking systems.
- Strong communication skills and ability to manage multi-disciplinary teams.
- Proficiency in Microsoft Office and computer use.
- Willingness to travel between provinces when necessary.
