Job Summary:
The Personal Assistant (PA) provides high-level administrative support to executives or senior managers, ensuring efficient day-to-day operations. The PA handles scheduling, correspondence, travel arrangements, confidential matters, and acts as a liaison between the executive and other departments or clients.
Key Responsibilities:
- Manage calendars, schedule appointments, and organize meetings
- Handle incoming and outgoing communications (calls, emails, letters)
- Prepare reports, presentations, and correspondence
- Maintain confidentiality of sensitive information
- Make travel arrangements, including flights, hotels, and transport
- Organize and maintain files, records, and documents (physical and digital)
- Take minutes during meetings and follow up on action items
- Act as a gatekeeper—filtering requests and prioritizing issues
- Assist with personal errands or tasks as assigned
- Coordinate with other staff and departments for seamless workflow
- any other tasks that may be assigned to them.
Requirements & Qualifications:
- Proven experience as a personal or executive assistant (2+ years preferred)
- Excellent written and verbal communication skills
- Strong organizational and time-management abilities
- High level of discretion and confidentiality
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Ability to multitask and remain calm under pressure
- Native Arabic speaker, high level of fluency in English.
- Bachelor’s degree or equivalent experience preferred
Skills & Competencies:
- Attention to detail
- Problem-solving mindset
- Proactive and self-motivated
- Professional appearance and behavior
- Trustworthy and reliable
- Flexibility with time and tasks
All qualified candidates are encouraged to apply for this position. We strongly encourage female applicants to submit their applications. While Iraqi nationals are preferred, we also welcome applications from non-Iraqi Arabic-speaking candidates who meet the job requirements.
If you know someone who might be a good fit for this position, please feel free to refer them—we’d love to reach as many qualified candidates as possible. We also warmly welcome new graduates and young professionals to apply and grow with us.
