Job Description
Position Summary
AUIB is seeking a dynamic and experienced Executive Assistant to drive its mission of advancing excellence in higher education through innovation, global engagement, and student-centered leadership. In this pivotal role, the Executive Assistant will provide high-level administrative support to senior leadership, manage complex scheduling and communications, coordinate cross-functional initiatives, and ensure the smooth operation of daily executive functions. If you’re an innovative leader with a passion for supporting institutional success and thrive in a fast-paced, mission-driven environment, this role is for you. Whether you’re actively seeking a new challenge or passively considering your next step, AUIB offers an exciting opportunity to make a lasting impact.
Key Responsibilities
- Manage complex scheduling, calendars, and travel logistics for senior leadership
- Design and maintain dynamic Excel spreadsheets, dashboards, and
automated reports
- Develop and implement macros and small-scale scripts to automate routine tasks
- Draft, edit, and format documents, emails, reports, and presentations
- Serve as the liaison between the executive office and internal/external stakeholders
- Coordinate high-level meetings, take minutes, and manage follow-up actions
- Handle confidential information and maintain organized digital �filing
systems
- Provide technical support for office systems, Teams meetings, and data
tools
Ideal Candidate Profile
- Excellent Communication Skills – Able to write and speak clearly
and professionally.
- Strong Organizational Skills – Can manage schedules, �iles, and multiple tasks efficiently.
- Discretion and Confidentiality – Trusted to handle sensitive information with care.
- Proactive and Solution-Oriented – Takes initiative and solves problems independently.
- Expert in Microsoft Excel, including pivot tables, formulas, charts, and VBA macros
- Highly proficient in Microsoft Office Suite and digital collaboration
platforms
- Excellent written and verbal communication skills in English
Education and Experience
- Required Education: Bachelor’s degree in Engineering or Business
Administration or any related �ield
- Years of Relevant Experience: 3+
- Specific Skills or Expertise: Professional Individual
- Additional Certification: Certificate in
- Personal Attributes: Professionalism and Reliability
About Us
Why AUIB?
Diversity and Inclusivity: At AUIB, we champion diversity and inclusivity in every aspect of campus life. Our vibrant community is a tapestry of cultures, ideas, and dreams, ensuring a welcoming environment for everyone through fair and equal policies.
Competitive Benefits: AUIB offers competitive salaries, comprehensive health plans, and generous leave policies, ensuring the well-being and satisfaction of our staff.
Professional Development: With numerous opportunities for career progression and professional development, AUIB is the ideal place to enhance your skills and advance your career.
A Thriving Community: Our expatriate faculty and staff enjoy comfortable on-campus accommodations, and a vibrant campus equipped with state-of-the-art facilities, including an expansive library, modern classrooms, and recreational amenities.
A Legacy of Excellence: Situated in Baghdad, AUIB is dedicated to reviving the city’s historic legacy of learning and culture. Joining AUIB means being part of a prestigious project envisioned by prominent figures in business, government, and education.
About The Team
Application Requirements:
To be considered for any role at the American University of Iraq—Baghdad (AUIB), applicants are required to submit the following documents:
- Cover letter: Detail how your skills and experience align with the specific requirements of the position you are applying for.
- Resume/Curriculum Vitae: Provide an up-to-date resume or CV.
- Identification: A valid national ID or passport is required for the application process.
Please note that applications missing any of these components will not be considered.
Candidates Shortlisted for an Interview:
If you are shortlisted for an interview, you will need to provide additional documentation:
- Educational transcripts and certifications must be translated into English.
- References: Provide contact details for three references who have either worked with you or supervised your work.
