Organization
iMMAP is an international nongovernmental organisation that provides information management services to humanitarian and development organizations. Through information management, we help our partners target assistance to the world’s most vulnerable populations. Our core philosophy is that better data leads to better decisions and that better decisions lead to better outcomes. iMMAP’s critical support to information value chains helps to solve operational and strategic challenges of our partners in both emergency and development contexts by enabling evidence-based decision-making for better outcomes.
Background
iMMAP Inc. in Iraq program supports national authorities, international and local non-government organizations to enhance their information management capabilities through a comprehensive approach of tailored capacity strengthening, development of IM procedures and standards, as well as development of IM tools. The support provided by iMMAP Inc. enables evidence-based decision-making to better plan, prioritize and deliver services to those in need. Finance and HR officer, under the supervision of HR and Finance Coordinator of IMMAP Inc in Iraq supports HR, Finance, and Administration to ensure smooth operations and compliance. Duties include staff onboarding/offboarding, HR recordkeeping, attendance tracking, and insurance support. It also handles cash management, financial transactions, payroll, taxes, social security, document archiving, and visa processes, while assisting with audits and liaising with authorities.
Description of Duties
Human Resources:
- Welcome new staff, and carry out administrative briefings related to the Human Resources department
- Follow up the offboarding process for the departed staff
- Ensure proper filing of all the HR documents, by Preparing new employee files, and uploading the soft copies to the SharePoint
- Work closely with the HR and Finance coordinator in preparing filing audits to ensure that all required employee documentation is collected and maintained
- Track the Timesheet/Leave Request and attendance of National staff and report to HR Coordinator
- Provide and advise the national staff on local medical health insurance.
- Prepare training certificates
- Issue ID card for newly hired staff and renew it based on need.
- Draft official letter and communicate it with the relevant stakeholders when needed.
- Acting as an HR focal person during the absence of the HR and Finance coordinator
- Perform any additional tasks requested by the line manager.
Finance
· Manage office cashboxes, pay-outs, advances, and currency exchanges per policy.
· Perform bi-monthly reconciliations and monthly cash counts.
· Prepare the office cash book at the end of every month and submit it to the HR and Finance coordinator for validation
· Translate accounting documents and handle cash transfers between iMMAP offices.
· Process financial transactions, ensuring voucher accuracy and proper coding (accounting code, designation, budget lines).
· Check accounting codes and budget line imputations with the finance coordinator
· Validate invoices, archive and scan documents monthly, and record entries in Unanet.
· Liaise with banks for payments and reports.
· Assist staff with travel, advances, and expense claims.
· Prepare staff salaries and travel allowances, brief staff on related policies
· Work closely with the HR and Finance coordinator in preparing file audits to ensure that all required financial documentation is maintained
Administration
· Submit monthly, quarterly, and yearly tax and social security reports to the social security and tax directorate departments.
· Handle personnel income tax payment and visit the tax directorate office on quarterly basis.
· Handle social security of employees and visit the social security office on monthly basis.
· Ensure proper archiving of administrative documents.
· Draft official letters and communicate with relevant stakeholders as needed.
. Act as the focal point for the visa process, ensuring proper follow-up with the directorate concerned.
Requirements
· Bachelors in business administration, finance or relevant field from a well reputed university.
· With at least 4 years or work experience in support services with INGOs.
· Flexible and adaptable to any situation.
· Ability to translate English to Kurdish and English to Arabic
· Ability to work independently while under pressure and during long hours.
· Excellent work habits with a willingness to work in a multicultural environment.
· Excellent organizational skills, including proven ability in administration, finance and logistics.
· Excellent communication skills, including drafting documents.
· Excellent computer skills in the Windows and Microsoft Office especially MS Excel, MS Word and MS Access.
