Position Summary:
Al-Hadeel Al-Hasan Law Firm is seeking a proactive and well-organized HR & Administrative Assistant to join our team. This role is essential in supporting daily operations across documentation, HR coordination, and office administration. The ideal candidate will be detail-oriented, dependable, and capable of multitasking in a fast-paced legal office environment.
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Key Responsibilities:
1. Document & Record Management
• Manage inbound and outbound correspondence, ensuring proper filing (both hard and soft copies).
• Digitize and scan official documents for secure archiving and internal circulation.
• Update and maintain the firm’s document archive system, ensuring ease of retrieval and confidentiality.
• Organize, label, and file client contracts, case files, HR records, and internal memos.
• Document and prepare minutes of meetings (MoM) in a timely and accurate manner, and circulate them to relevant stakeholders.
2. Office Administration & Support
• Maintain and coordinate schedules and calendars for partners and key personnel.
• Track and follow up on appointments, meetings, and internal deadlines.
• Handle office supply purchases, inventory checks, and vendor coordination.
• Oversee meeting room setup, hospitality arrangements, and logistics for internal or client meetings.
• Greet and assist visitors and ensure a professional front-office experience.
3. HR Support Functions
• Assist in recruitment coordination (posting vacancies, scheduling interviews, communicating with candidates).
• Prepare and maintain employee files and documentation (contracts, attendance, leaves).
• Assist in onboarding new staff, including preparing welcome kits, system access, and HR orientations.
• Support in tracking employee timesheets, leave balances, and HR forms.
• Ensure confidentiality in handling employee data and internal policies.
4. Internal Communication & Coordination
• Serve as a liaison between departments for smooth workflow and information sharing.
• Follow up with staff on outstanding administrative and HR requests.
• Prepare and circulate internal communications, memos, and updates when required.
• Assist in organizing firm events, staff training, and workshops.
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Qualifications & Requirements:
• Female candidate based in Baghdad, preferably near Al-Mansour area.
• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• 1–2 years of relevant experience in administrative or HR support roles.
• Excellent command of Microsoft Office Suite (Word, PowerPoint, Outlook).
• Strong verbal and written communication skills in Arabic and English is required.
• Ability to prioritize tasks, meet deadlines, and maintain accuracy under pressure.
• High level of discretion, especially in handling sensitive HR or client information.
• Professional appearance and attitude, with a strong sense of accountability.
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What We Offer:
• Dynamic work environment within a leading law firm.
• Exposure to both legal and corporate administrative functions.
• Opportunities for skill development and career progression.
• A collaborative, respectful, and high-performing team culture.
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Working Hours:
• Sunday – Thursday (08:00 a.m – 04:00 p.m)
📩 Interested candidates can submit their CV to: [email protected]
More Information
- Address Almansour
- How to apply Interested candidates can send their CV to: [email protected]
- Job Reference HR & Admin Assistant
