Job Description
Position Summary:
AUIB is seeking a dynamic and experienced Senior Administrative Assistant to support its mission of advancing excellence in higher education and fostering a world-class academic environment. In this pivotal role, the Senior Administrative Assistant will provide high-level administrative and operational support, coordinate complex schedules and communications, streamline office processes, and serve as a key liaison between leadership, faculty, staff, and external stakeholders. If you’re an organized, proactive professional with exceptional communication skills and a passion for supporting impactful academic initiatives, this role is for you. Whether you’re actively seeking a new challenge or exploring your next professional step, AUIB offers an exciting opportunity to contribute meaningfully and make a lasting impact.
Key Responsibilities:
- Provide direct administrative support to the dean.
- Schedule and coordinate meetings, interviews, and official events related to academic operations.
- Draft, review, and organize official correspondence, reports, and memos.
- Prepare meeting agendas, take minutes, and follow up on assigned action items.
- Maintain accurate filing systems for academic documents and records (digital and physical).
- Support the preparation of academic reports, policy documents, and data summaries.
- Handle confidential information with discretion and maintain professional communication.
- Facilitate students’ communications with faculty advisors, chairpersons, other departments and the dean of COE.
Ideal Candidate Profile:
- Strong organizational, communication, and time-management skills with high attention to detail.
- Proficiency in Microsoft Office and digital collaboration tools for scheduling, reporting, and documentation.
- Solid understanding of academic operations, policies, and higher education procedures.
- Ability to handle confidential information with discretion and professionalism.
- Skilled in meeting coordination, correspondence drafting, and record management
Education and Experience:
- Required Education: Bachelor’s degree required, engineering is preferred
- Years of Relevant Experience: 3 Years
About Us
Why AUIB?
Diversity and Inclusivity: At AUIB, we champion diversity and inclusivity in every aspect of campus life. Our vibrant community is a tapestry of cultures, ideas, and dreams, ensuring a welcoming environment for everyone through fair and equal policies.
Competitive Benefits: AUIB offers competitive salaries, comprehensive health plans, and generous leave policies, ensuring the well-being and satisfaction of our staff.
Professional Development: With numerous opportunities for career progression and professional development, AUIB is the ideal place to enhance your skills and advance your career.
A Thriving Community: Our expatriate faculty and staff enjoy comfortable on-campus accommodations, and a vibrant campus equipped with state-of-the-art facilities, including an expansive library, modern classrooms, and recreational amenities.
A Legacy of Excellence: Situated in Baghdad, AUIB is dedicated to reviving the city’s historic legacy of learning and culture. Joining AUIB means being part of a prestigious project envisioned by prominent figures in business, government, and education.
About The Team
Application Requirements:
To be considered for any role at the American University of Iraq—Baghdad (AUIB), applicants are required to submit the following documents:
- Cover letter: Detail how your skills and experience align with the specific requirements of the position you are applying for.
- Resume/Curriculum Vitae: Provide an up-to-date resume or CV.
- Identification: A valid national ID or passport is required for the application process.
Please note that applications missing any of these components will not be considered.
Candidates Shortlisted for an Interview:
If you are shortlisted for an interview, you will need to provide additional documentation:
- Educational transcripts and certifications must be translated into English.
- References: Provide contact details for three references who have either worked with you or supervised your work.
